Why submit a chapter report?

Get recognized for your good work! Chapters should consider this report as the prime opportunity to showcase the activities of their chapter. taking time to reflect on the year’s events and prepare a report is important for the health, success, and growth of the chapter. By looking back on your year, you will remember things to celebrate and keep for next year, and also see areas for improvement. In addition, your report and chapter information update is very important for the records of the SPS national office in the development of the annual SPS information handbook and new programs. Please take the time to tell us all about SPS (and Sigma Pi Sigma) at your school. Your chapter activities may be featured in one of the SPS publications, or here on the SPS website.

Chapters that submit by June 16 will be entered into a drawing for ONE of TEN $100 gift cards for pizza!

Notes

Your submitted report is the basis for which the Outstanding Chapter Awards are granted, and only those chapters that submit chapter reports will be considered. to get an idea about the criteria used for this selection process, please see the Chapter Report Rubric.

Only those chapters that submit annual reports are eligible to nominate their advisor for the Outstanding Chapter Advisor Award.

Preparing Chapter Reports

1. Click the link below to begin submitting your report. Unsure of your zone? Visit the zone map.
2. Fill out the google form for your zone. Be sure to save the unique link you will receive via the report receipt so you can access your report at a later date. The URL may be shared with your advisor and others in your chapter. You can “submit” at any time to save work in progress, but your report won’t be considered final until you date it.
3. Download the SPS Chapter Report Template.

4. Open the template in Microsoft Word (or equivalent word processor).

5. Complete the template, adding pictures, etc.

6. Save a ‘local’ version for your own records.

7. Save a PDF version, if possible, to submit to the national office.

8. You can edit your report up until the deadline. To indicate you are finished with your report complete the final question in the form.

Tips and Tricks

• Use the examples as a guide for preparing your report. Several versions are available.
• Supporting materials (for example: photos, programs, news clippings, etc.) can be uploaded directly into the report and captioned. Choose up to 5 of your best photos to upload directly to the Google form. These photos should be at least 1 MB in size. Other photos may be embedded in the word document you upload at a lower resolution.
• Be sure to keep a copy of your report locally.
• If possible, please upload a PDF version of your report into the form. Saving the file as a PDF insures that reviewers will see the same formatting as the author intended. If saving as a PDF is not possible, you may upload in word format, but other formats may result in a report that does not appear as intended.